Space Request, Catering, and Event Form

A. All events occurring on campus outside of one’s own classroom or office must utilize this form.

B. The Blackbaud SpaceCases Calendar feed AND the employee occupant(s) of the space(s) requested must be consulted for availability before completing this form.

C. Approved events will be confirmed in an email to the event coordinator/advisor and added to the internal Blackbaud SpaceCases calendar feed.

D. If anyone has questions they can reach out to Alyssa Palmer-Pasquarella at apalmer@mphschool.org.

Event Advisor

Name (First Last)(Required)

Contact Email(Required)

Contact Cell Phone Number(Required)

Event Details

Name of Event(Required)

Date(s) of Event(Required)

Start Time of Event(Required)

End Time of Event(Required)

Anticipated Number of Participants(Required)

Space(s) Requesting for Event(Required)

Other Space Requested

Specific Classroom Details(Required)

Consulted Employees

Check this box to confirm you have consulted the employee(s) associated with the space(s) requested.

External Blackbaud Calendar Feed: In order for your event to be published to the public Blackbaud Calendar and made visible to the whole MPH community, please make sure to complete this section.

Add to the external Blackbaud MPH School Events Calendar feed.

Contact name and email for event

Event details to be included in the calendar event description

Upload any graphics/advertisements to be included with the calendar event

Max. file size: 50 MB.

Materials and Equipment Requesting for Event

Are materials and equipment needed for the event?(Required)

Number of tables

Number of chairs

Number of desk with chairs

Microphone Needed

Speakers Needed

Podium Needed

Video Screen Needed

Projector Needed

Number of Large Garbage Cans

Sports Equipment Needed (access to equipment room is not permitted)

List specific equipment

Set-up needs to be completed by this time

Tear-Down can begin at this time

Marketing and Communications

Are marketing or communications needed for the event?(Required)

Please select all marketing/communications items needed

Budget Line for Marketing/Communications

Space Setup

Submit diagram of space set-up

Accepted file types: jpg, gif, png, pdf, Max. file size: 50 MB.

Please submit a diagram if available.

Space Clean-up

You are responsible for thoroughly cleaning the space afterward and ensuring that everything is returned to its original condition upon departure.
Failure to clean-up after your event may result in additional charges or restrictions on future event approvals.
Additional costs will be incurred for any event necessitating clean-up by janitorial services that falls outside of their normal scope and timeframe of work.

Please indicate your plans for clean-up after your event(Required)

No clean-up needed

Clean-up done by responsible party

Janitorial services needed, additional costs may incur (TBD)

Please indicate your plans for clean-up after your event(Required)

Please indicate which budget line any additional costs incurred from ABM Services are to be deducted from

Note: You will be notified if additional clean-up costs are incurred after your event

Food

You must provide at least 4 weeks advance notice when requesting catering services from the dining hall (CulinArt).

Request for Food at Event

NOTE: If any outside catering will be used instead of CulinArt, all food needs to be peanut and tree-nut free.

Which budget line will the cost of food come from?

Please provide details for catering request

Volunteers

Request for Volunteers at Event

Please provide details for volunteer request

Please include any other comments or requests you may have for this event